Accounts Payable End-of-Month Checklist

The end-of-month process is required before each module is updated for the month. This checklist is designed to prepare the needed reports and run the required balancing before updating the module. Users should complete each step in order for ALL clients.       [Print this page.]

For Month Of:    
 EOM Task to Complete..... Completed
 Process FINAL Check-Run for Current A/P Month.
 A/P > EOM > EOM Flag - Set End-of-Month Flag
 Validate Financial Totals and Balances.
 A/P > End of Month > Validate Cash Totals  (fix any imbalances) and Trial Balance (must be zero)
 A/P > Reports > Vendor Reports - Invoice/Balance Report  (fix any imbalances)
 Print Point-in-Time Reports (or Save as ".pdf").
 A/P > End-of-Month > EOM Reports  (these are sent to the FTP directory)
 Prepare A/P Notes for Next Month's Auto Creation.
 A/P > Invoices & Work Orders > Recurring Invoices
 Run the Month-End Processes.
 A/P > End-of-Month - EOM Update
 A/P > Miscellaneous Utilities - Prepare 1099s  (do at year-end only)

Please complete this checklist in the order indicated. Place a check-mark in the checkbox when the task is completed. When the checklist is complete, file it where such process-control documents are filed.       [Print this page.]

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